The dictionaries are easily customizable and also include common terms and codes such as standard disease, drug, treatment, diagnosis codes, social security numbers, credit card numbers and phone numbers. Common expressions can be automatically flagged and quarantined by an organization’s IT department or compliance officer.

In addition, custom scanning rules can be set to detect information in organization-specific formats, such as patient identification data and account numbers. The standard regulatory dictionaries can be expanded to include terms and codes specific to any organization.

Recent accounting scandals and business impropriety have led to a broad array of burdensome legislative requirements dictating how electronic records are handled. Failure to meet these email regulatory requirements can cause substantial liability for organizations, including large fines and possible prison sentences for company executives.

In order to mitigate risk and comply with regulations, a privacy solution for email needs to take a holistic approach that:

• Controls both inbound and outbound content and confidential information to enforce corporate policies and reduce legal liabilities


• Manages email security and policies centrally to ensure appropriate policy enforcement, operational efficiency and optimal Quality of Service (QoS)

Business Challenges

• Avoid risk exposure


• Avoid criminal and civil penalties


• Prepare evidence for regulatory investigations and lawsuits


• Avoid bad publicity and associated expenses and lost business


• Protect consumers


• Promote fiscal responsibility